Define one unit of comparison
Start with one product form, one fill size and one primary pack. Add the secondary packaging, destination and expected order quantity. Repeat the same columns for every bidder. If an alternative format is proposed, give it a separate row so that one supplier's tube, label or carton option does not replace the shared baseline in the comparison.
Separate included parts from optional ones
In a hypothetical toothpaste request, two suppliers offer a filled tube and one also includes a printed outer carton. List the filled tube, carton and artwork work as distinct entries. Ask the other supplier for the carton option and any related setup charge before comparing totals. Record how each offer handles packing, dispatch and any samples that precede an order.
Track document owners and review status
Make a row for each document your procurement and market review teams request. Give it an owner, scope and review status. Mark whether the document relates to the site, product or packaging and whether it is available now. Keep commercial discussions separate from any product eligibility decision until the person responsible has reviewed the applicable information.
End with the next decision
Summarize the open questions and the evidence needed to close them. State whether the next step would be to ask for a corrected quote, confirm the supplier's scope or request a sample for review. Record a contact and a response date for each action. Use the same sheet for updates so the team can trace why an offer or a variant moved forward.